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Taxvio — GST, Income Tax & Compliance Services India
🚛 Transit Documentation

GST E-Way Bill
Generation
Complete Guide

Moving goods worth more than ₹50,000? You MUST generate a GST E-Way Bill before dispatch to comply with Rule 138 of CGST Rules. This electronic document contains details of goods, consignor, consignee, transporter, and vehicle — required for inter-state and intra-state movement. Missing or expired e-way bill leads to goods seizure, vehicle detention, and penalty up to 200% of tax. Taxvio provides end-to-end e-way bill services — generation, validation, updation, vehicle detail management, validity extension, and compliance audit for transporters.

Get E-Way Bill Service — ₹499/month →💬 WhatsApp Support
✅ Instant Generation✅ Validity Extension✅ Vehicle Updation✅ Compliance Audit

Quick Facts

  • ⏰Mandatory for goods >₹50,000
  • 📋Required for inter-state & intra-state
  • 🚛Validity: 1 day per 200 km
  • 💰Penalty: ₹10,000 or 100% tax (higher)
  • 🔄Extension allowed before expiry
  • 🚀Service fee: ₹499/month onwards
✅

5,000+

E-Way Bills Generated

⏰

200 km

= 1 Day Validity

📊

100%

Transit Compliance

💰

₹499

Starting Fee/Month

✔ 24/7 Generation Support
✔ Bulk E-Way Bill Upload
✔ Validity Tracking
✔ Transporter Compliance
Understanding E-Way Bill

What Is GST E-Way Bill?

GST E-Way Bill (Electronic Way Bill) is a digital document generated on the E-Way Bill Portal (ewaybillgst.gov.in) that must accompany the movement of goods from one place to another when the consignment value exceeds ₹50,000.

It serves as proof of transit for goods being transported — containing details of goods, consignor (sender), consignee (receiver), transporter, and vehicle. GST authorities can intercept vehicles during transit and verify the e-way bill to ensure tax compliance.

📋 When E-Way Bill Is Mandatory

E-Way Bill is MANDATORY in the following cases:

  • •Inter-state movement of goods (from one state to another) worth >₹50,000
  • •Intra-state movement of goods (within the same state) if the state government has notified it (most states have ₹50,000 or ₹1,00,000 threshold)
  • •Movement of goods for supply (sale), job work, export, or any other reason
  • •Movement of both taxable goods AND exempt goods (some specific exemptions apply)
  • •Movement of goods even if invoice value is <₹50,000 but aggregate value of all consignments in a vehicle >₹50,000
  • •Handicraft goods transported by unregistered persons if value >₹50,000

🚫 When E-Way Bill Is NOT Required

  • →Goods value is ≤₹50,000 (per consignment)
  • →Movement of certain notified goods (e.g., liquor for human consumption, petroleum products before GST applicability, LPG for domestic use)
  • →Movement of goods within the same premises or between two premises of the same registered person within 10 km
  • →Goods being transported by non-motorized vehicle (bullock cart, bicycle)
  • →Goods cleared from Customs port/airport/air cargo complex to Inland Container Depot or Container Freight Station for Customs clearance (specific exemption)
  • →Movement of empty cargo containers (if not carrying goods)

E-Way Bill Structure — Part A & Part B

📄 Part A — Consignment Details

Part A contains details of the goods being transported. Generated by the consignor (supplier/sender) or registered recipient:

  • →GSTIN of supplier and recipient
  • →Document number (invoice/challan/bill of supply)
  • →Document date and type (tax invoice, delivery challan, bill of entry)
  • →Value of goods (taxable value)
  • →HSN code of goods
  • →Reason for transportation (supply, export, job work, etc.)
  • →From and To addresses (PIN codes)
  • →Approximate distance (in km)

🚛 Part B — Transporter & Vehicle Details

Part B contains vehicle and transporter information. Can be filled by consignor OR transporter:

  • →Transporter ID (GSTIN of transporter)
  • →Transporter name (auto-populated from GSTIN)
  • →Document number (transport document like LR/consignment note)
  • →Document date
  • →Vehicle number (registration number of truck/tempo)
  • →Mode of transport (Road, Rail, Air, Ship)
  • →Vehicle type (Regular, Over Dimensional Cargo - ODC)

Note: Part B can be updated multiple times during transit if vehicle changes (transhipment) — validity of e-way bill does NOT change.

⏰ E-Way Bill Validity Calculation

Validity Formula

For Normal Cargo:
1 day for every 200 km or part thereof
For Over Dimensional Cargo (ODC):
1 day for every 20 km or part thereof

💡 Examples

  • • Distance: 150 km → Validity: 1 day
  • • Distance: 250 km → Validity: 2 days (1 for 200 km + 1 for 50 km)
  • • Distance: 600 km → Validity: 3 days
  • • Distance: 850 km → Validity: 5 days (1+1+1+1+1)

Taxvio, based in Khatauli (Muzaffarnagar, UP), specializes in GST E-Way Bill generation and compliance — instant generation, vehicle updation, validity extension, bulk upload, and transporter audit across Uttar Pradesh, Noida, Delhi NCR, and pan-India.

Step-by-Step Process

How to Generate GST E-Way Bill

E-Way Bill can be generated on the E-Way Bill Portal (ewaybillgst.gov.in) or via SMS, Android App, API integration. Here's the complete online process:

1

Login to E-Way Bill Portal

One-time setup

Go to https://ewaybillgst.gov.in → Login with your GSTIN (username) and password. If first-time user, register on the portal with GSTIN, mobile number (OTP verification), and email. Note: E-Way Bill credentials are SEPARATE from GST portal credentials (you need to register separately even if you have GSTIN).

2

Select 'Generate New' → 'E-Way Bill'

Navigation

From the dashboard, click 'e-Waybill' in the top menu. Select 'Generate New' option. You will see two options: (a) 'Generate E-Way Bill' (if you are the consignor/consignee and have Part A + Part B details), or (b) 'Generate Part A Only' (if transporter will fill Part B later). Choose as per your requirement.

3

Fill Part A — Consignment Details

5-10 minutes

Transaction Type: Select 'Outward' (goods going out) or 'Inward' (goods coming in). Sub Type: Select reason — Regular (B2B supply), Export, Job Work, SKD/CKD, Recipient not known, For own use, Exhibition/Fairs, Line Sales, etc. Document Type: Tax Invoice, Bill of Supply, Delivery Challan, Credit Note, Bill of Entry (import), etc. Document No. & Date: Enter invoice/challan number and date. From & To Details: Enter GSTIN/UIN of supplier and recipient (or 'URP' for unregistered person if recipient is unregistered). PIN codes auto-populate addresses. Product Details: Enter HSN code (4/6/8 digits), product description, quantity, unit (KGS, PCS, etc.), taxable value, tax rate, and total value. The system auto-calculates tax amounts. You can add multiple items (multi-line invoice). Transporter Details: If you have transporter GSTIN, enter it. If you will update vehicle later, select 'Vehicle details will be updated later' checkbox.

4

Fill Part B — Vehicle Details (if known)

2-5 minutes

If vehicle details are available at the time of generation: Mode of Transport: Road, Rail, Air, Ship (select as applicable). Vehicle Type: Regular or ODC (Over Dimensional Cargo). Transporter ID: GSTIN of transporter (if hired transport). Transporter Name: Auto-populated from GSTIN. Vehicle Number: Registration number of truck/tempo (e.g., UP14AB1234). Transport Document No. & Date: LR (Lorry Receipt) or Consignment Note number and date. Distance: Approximate distance in km (can be auto-calculated based on PIN codes or entered manually). Note: If vehicle is not yet assigned, you can SKIP Part B and update it later (e-way bill will be generated with Part A only).

5

Verify Details & Submit

1 minute

Review all entered details carefully — GSTIN, invoice number, HSN codes, values, vehicle number. Cross-check with invoice/challan document. Click 'Submit' button. The system validates the data: Checks if supplier/recipient GSTIN is valid and active, Verifies HSN codes and tax rates, Checks if invoice number is already used for e-way bill generation (duplicate check). If validation is successful, e-way bill is generated instantly.

6

E-Way Bill Number (EBN) Generated

Instant

Upon successful submission, a unique 12-digit E-Way Bill Number (EBN) is generated. Example: 391002345678. The portal displays: EBN, Generated Date & Time, Valid Until Date & Time, Consignment Details Summary. Download the e-way bill in PDF format (you can also print it). The e-way bill PDF contains: Part A (consignment details), Part B (vehicle details if filled), QR code (for quick verification by authorities), EBN and validity. Send a copy of e-way bill PDF to: Transporter/driver (to carry during transit), Consignee (recipient of goods).

7

SMS Confirmation to Supplier, Recipient & Transporter

Automatic

The E-Way Bill Portal automatically sends SMS alerts to: Supplier's registered mobile number, Recipient's registered mobile number (if GSTIN provided), Transporter's registered mobile number. SMS contains: EBN, Invoice number, Valid until date & time. This ensures all parties are informed about e-way bill generation.

8

Update Part B / Vehicle Details (if not filled initially)

As needed during transit

If you generated e-way bill with Part A only (vehicle details pending), you can update Part B later: Login to portal → e-Waybill → Update Part B. Enter EBN (E-Way Bill Number). Fill vehicle number, transporter ID, transport document number, distance. Submit → Part B is updated, and a new e-way bill PDF is generated with vehicle details. This can be done multiple times if vehicle changes during transit (transhipment).

9

Carry E-Way Bill During Transit (Physical/Digital)

During entire transit

The transporter/driver MUST carry the e-way bill during movement of goods. Acceptable formats: (a) Printed copy of e-way bill PDF, or (b) E-Way Bill number (EBN) — can be shown on mobile phone if authorities verify using EBN. Authorities can verify e-way bill by: Scanning QR code on printed copy, or Entering EBN on e-way bill portal/mobile app. Ensure e-way bill is valid at all times during transit. If expiring during transit, extend validity BEFORE expiry.

✅Total Timeline

E-Way Bill generation takes 5-15 minutes for online generation (if all details are ready). Instant generation via SMS (for single-item consignments). Bulk upload via Excel for multiple e-way bills at once (API integration available for ERP systems).

Extending Validity

How to Extend E-Way Bill Validity

If goods cannot reach the destination within the original validity period due to exceptional circumstances (breakdown, accident, transshipment delay, natural calamity), you can extend the validity of the e-way bill.

⏰ When Can You Extend?

Extension is allowed in the following time windows:

  • →Before expiry: Up to 8 hours BEFORE the validity expires
  • →After expiry: Up to 8 hours AFTER the validity expires (with valid reason)
  • →Cannot extend if: More than 8 hours have passed after expiry — e-way bill becomes invalid, and you must generate a NEW e-way bill

💡 Example

E-way bill validity: 15th March 2024, 11:59 PM
You can extend: From 15th March 4:00 PM (8 hours before) to 16th March 8:00 AM (8 hours after)
After 16th March 8:00 AM, extension NOT allowed — generate new e-way bill.

📝 How to Extend E-Way Bill

Step 1: Login to E-Way Bill Portal

Log in with GSTIN and password (only consignor, consignee, or transporter can extend).

Step 2: Go to 'Extend Validity'

e-Waybill Menu → Extend Validity → Enter EBN (E-Way Bill Number).

Step 3: Enter Extension Details

• Reason for extension (dropdown): Transshipment, Accident, Natural Calamity, Law & Order Problem, Trans-border Checkpost Delay, Others
• Current Place of Goods (PIN code or address)
• Remaining distance to destination (in km)
• Remarks (optional explanation)

Step 4: Submit & Get Extended Validity

Submit → System calculates additional validity based on remaining distance (1 day per 200 km). New validity date & time is displayed. Extension confirmation SMS sent to all parties.

⚠️ Important Notes on Extension

  • →Extension can be done MULTIPLE times if goods are still in transit and genuine delays occur
  • →Each extension is valid for 1 day per 200 km of REMAINING distance (not original distance)
  • →If e-way bill expires and >8 hours have passed, extension is NOT possible — generate a NEW e-way bill with a new invoice/challan
  • →Tax authorities may question frequent extensions — maintain supporting documents (breakdown reports, FIR for accident, etc.)
  • →Extension does NOT change the original e-way bill number (EBN) — only the validity date changes
What You Need

Documents Required for E-Way Bill Generation

Mandatory Documents/Details

  • ✓GSTIN of supplier (consignor) — your GSTIN
  • ✓GSTIN of recipient (consignee) — if registered; otherwise URP (Unregistered Person)
  • ✓Tax Invoice / Delivery Challan / Bill of Supply (document number, date, value)
  • ✓HSN/SAC code of goods/services (4/6/8 digits as per turnover)
  • ✓Quantity and unit of goods (KGS, PCS, MTR, etc.)
  • ✓Taxable value and tax rate (CGST, SGST/UTGST, IGST, Cess)
  • ✓From address and PIN code (dispatch location)
  • ✓To address and PIN code (delivery location)
  • ✓Approximate distance (in km) — can be auto-calculated

For Part B (Vehicle/Transporter Details)

  • ✓Transporter ID (GSTIN of transporter) — if hired transport
  • ✓Transporter name — auto-populated from GSTIN
  • ✓Transport Document Number (LR/Consignment Note number)
  • ✓Transport Document Date
  • ✓Vehicle Registration Number (e.g., UP14AB1234)
  • ✓Mode of transport (Road, Rail, Air, Ship)
  • ✓Vehicle type (Regular or ODC - Over Dimensional Cargo)
  • ✓Driver's mobile number (optional but recommended for SMS alerts)
  • ✓E-Way Bill Portal login credentials (if generating online)
Avoid These Errors

Common Mistakes in E-Way Bill Generation

E-Way Bill errors can lead to goods seizure, vehicle detention, and penalty. Here are critical mistakes to avoid:

📝

Incorrect HSN Code Entry

⚠️ Problem

Entering wrong HSN code (e.g., HSN for finished goods instead of raw materials) or using 2-digit HSN when 4/6/8 digits are required as per turnover threshold.

✅ Solution

Always verify HSN code from invoice and GST HSN directory. For turnover >₹5 crore, 6-digit HSN is mandatory. For turnover >₹1.5 crore, 4-digit HSN is mandatory. Cross-check with GSTR-1 filed data.

🔢

GSTIN Mismatch (Supplier/Recipient)

⚠️ Problem

Entering GSTIN incorrectly (typo) or using old/cancelled GSTIN of supplier/recipient. This causes e-way bill validation failure or mismatch during inspection.

✅ Solution

ALWAYS verify GSTIN on GST portal ('Search Taxpayer' feature) before entering in e-way bill. Check if GSTIN is active. For unregistered recipients, select 'URP' (Unregistered Person) — do NOT enter fake GSTIN.

💰

Invoice Value Mismatch

⚠️ Problem

E-way bill value differs from invoice value shown on tax invoice. Authorities cross-check invoice during inspection — mismatch leads to seizure and penalty.

✅ Solution

Ensure e-way bill taxable value, tax rate, and total value EXACTLY match the tax invoice. Include all line items from the invoice. For multi-invoice consignments, create separate e-way bills or use consolidated e-way bill.

⏰

Expired E-Way Bill During Transit

⚠️ Problem

Goods are intercepted after e-way bill validity has expired. Treated as 'no e-way bill' and attracts penalty of ₹10,000 or 100% tax, whichever is higher.

✅ Solution

Track e-way bill validity using SMS alerts or portal. If transit is delayed, extend validity BEFORE expiry (within 8 hours before/after expiry). Set reminders for long-distance consignments. Use e-way bill tracking apps/software.

🚛

Wrong Vehicle Number Entry

⚠️ Problem

Entering incorrect vehicle registration number (typo, old number, wrong format). If intercepted vehicle number doesn't match e-way bill, goods are seized.

✅ Solution

Double-check vehicle number from RC (Registration Certificate) or with transporter/driver before entering. Format: XX00XX0000 (e.g., UP14AB1234). If vehicle changes during transit, UPDATE Part B immediately on the portal.

🔄

Not Updating Part B for Transhipment

⚠️ Problem

Goods are transferred to a different vehicle during transit (transhipment), but Part B (vehicle details) is not updated on e-way bill portal. Original vehicle number on e-way bill doesn't match current vehicle.

✅ Solution

Whenever vehicle changes, immediately update Part B: Login → e-Waybill → Update Part B → Enter EBN → Enter new vehicle number → Submit. You can update Part B multiple times — validity does NOT change.

How We Help

Taxvio's GST E-Way Bill Services

From single e-way bill generation to bulk processing and compliance audit — we handle complete transit documentation for manufacturers, traders, and logistics companies.

📋

Single E-Way Bill Generation

Manual generation of e-way bill for individual consignments. Includes Part A & Part B filling, validation, EBN generation, and PDF download. Ideal for small businesses with occasional dispatches.

₹99/bill

📦

Bulk E-Way Bill Generation (Monthly)

For businesses with high dispatch volume (>50 bills/month). Bulk upload via Excel/CSV, API integration with your ERP/billing software, automated generation, and consolidated reporting.

₹4,999/month

🔄

Vehicle Detail Updation (Part B)

Update Part B (vehicle number, transporter details) for already generated e-way bills. Useful for transhipment, vehicle changes, or when Part A was generated without vehicle info.

₹49/update

⏰

Validity Extension Support

Monitor e-way bill validity and send alerts before expiry. Extend validity on your behalf with valid reasons, documentation support, and portal filing. Prevent expiry-related penalties.

₹199/extension

📊

E-Way Bill Compliance Audit (Monthly)

Monthly review of all generated e-way bills vs. sales invoices. Check for: Missing e-way bills, Expired bills, GSTIN/HSN/value mismatches. Compliance report with rectification recommendations.

₹2,999/month

🚛

Transporter ID Registration & Management

Register your entity as 'Transporter' on e-way bill portal (if you provide transport services). Transporter ID (GSTIN) setup, sub-user creation for drivers, and training on Part B filling.

₹1,999

📱

E-Way Bill Mobile App Setup & Training

Install and configure e-way bill Android/iOS app for on-the-go generation. Train your dispatch/logistics team on app usage, SMS-based generation, and QR code scanning for verification.

₹999

🔗

API Integration (ERP/Billing Software)

Integrate e-way bill portal API with your Tally, SAP, Busy, or custom ERP system. Auto-generate e-way bills from invoices, real-time status sync, and consolidated reporting. One-time setup.

₹9,999

📨

E-Way Bill Dispute Resolution (Seizure Support)

If goods are seized due to missing/invalid e-way bill, we assist in: Document verification, Generating rectified e-way bill, Drafting representation to authorities, Follow-up for goods release.

₹4,999/case

📦 Monthly E-Way Bill Packages

Basic (Small Businesses)

₹499/month

  • ✓Up to 20 e-way bills/month
  • ✓Manual generation support
  • ✓Validity tracking
  • ✓Email support
  • ✓Basic compliance check

Standard (Medium Traders)

₹2,999/month

  • ✓Up to 100 e-way bills/month
  • ✓Bulk upload via Excel
  • ✓Part B updation support
  • ✓Monthly compliance audit
  • ✓Priority support

Premium (Manufacturers/Logistics)

₹9,999/month

  • ✓Unlimited e-way bills
  • ✓API integration (ERP sync)
  • ✓Dedicated account manager
  • ✓24/7 generation support
  • ✓WhatsApp + call support
Client Stories

Real Stories from Our E-Way Bill Clients

★★★★★

"We dispatch 200+ consignments monthly across India. Taxvio's bulk e-way bill service via API integration with our Tally ERP has been a game-changer. Zero manual work, auto-generation from invoices, and instant SMS alerts. No transit delays in last 6 months!"

Sharma Industries

Muzaffarnagar

★★★★★

"As a logistics company handling 50+ clients, managing e-way bills was a nightmare. Taxvio set up our Transporter ID, trained our drivers on mobile app, and now provides 24/7 support for Part B updation and validity extensions. Highly professional!"

Gupta Transport Services

Meerut

★★★★★

"Our goods were seized once due to expired e-way bill. Taxvio helped us get goods released within 24 hours, paid the penalty, and now tracks all our e-way bill validity with automated alerts. Peace of mind for inter-state trading!"

Rajesh Trading Co.

Noida

Our Reach

E-Way Bill Generation Services Across India

Taxvio is based in Khatauli, Muzaffarnagar, UP and provides GST E-Way Bill generation, validation, updation, and compliance services for manufacturers, traders, transporters across Noida, Delhi NCR, Meerut, Ghaziabad, Mumbai, and pan-India online.

📍 Khatauli
📍 Muzaffarnagar
📍 Noida
📍 Delhi NCR
📍 Meerut
📍 Mumbai
FAQs

Frequently Asked Questions — GST E-Way Bill

Can I generate e-way bill after goods have been dispatched?+
Technically YES, the e-way bill portal allows generation even after dispatch. However, it is ILLEGAL as per GST rules. E-way bill MUST be generated BEFORE the goods are moved. If goods are intercepted without e-way bill (even if you claim it was generated later), it is treated as 'no e-way bill' and attracts penalty. Always generate e-way bill before loading goods for dispatch.
Is e-way bill required for courier/parcel services?+
No, e-way bill is NOT required for goods sent through courier or parcel services (like BlueDart, DTDC, India Post) if each consignment value is ≤₹50,000. The courier company itself generates a consolidated e-way bill for all parcels in their vehicle. However, if you are sending goods via your own vehicle or hired transport (not courier), e-way bill is MANDATORY if value >₹50,000.
What if I need to change the destination address during transit?+
You CANNOT change the destination address (To PIN code) on an already generated e-way bill. If destination changes, you must: (1) CANCEL the existing e-way bill (within 24 hours of generation), and (2) Generate a NEW e-way bill with the correct destination address. Note: E-way bill can be cancelled only if goods have NOT been reported as 'verified in transit' by GST authorities.
Can the same e-way bill be used for multiple trips?+
No. Each e-way bill is valid for ONLY ONE trip/consignment. Once goods reach the destination and are delivered, the e-way bill becomes invalid (even if validity period has not expired). For the next consignment/trip, you must generate a NEW e-way bill with a new invoice/challan. Re-using the same EBN is illegal and detectable during inspection.
How do I generate e-way bill for export consignments?+
For export consignments (goods going out of India), e-way bill generation process is slightly different: (1) Select Transaction Type: 'Outward', Sub Type: 'Export', (2) Document Type: 'Tax Invoice' or 'Bill of Export', (3) Recipient GSTIN: Enter 'URP' (Unregistered Person) as foreign buyer doesn't have Indian GSTIN, (4) To PIN Code: Enter port/airport PIN code where goods will exit India (e.g., Mumbai Port - 400001), (5) Generate e-way bill as usual. Validity is calculated based on distance to port/airport.
What is Consolidated E-Way Bill and when is it used?+
Consolidated E-Way Bill (CEWAYBILL) is used by transporters carrying MULTIPLE consignments (from different consignors) in a SINGLE vehicle. Instead of carrying multiple individual e-way bills, the transporter generates ONE consolidated e-way bill containing all EBNs. Process: (1) Individual consignors generate separate e-way bills for their consignments, (2) Transporter logs in to portal → 'Generate Consolidated EWB', (3) Enter all EBNs, vehicle number, from & to locations, (4) Submit → Consolidated EWB with unique CEWB number is generated. Useful for logistics companies and LTL (Less Than Truckload) transporters.
Can Taxvio generate e-way bills on our behalf using our credentials?+
Yes. Many of our clients provide us with their e-way bill portal login credentials (or create a sub-user account for us) under a service agreement with confidentiality clause. We generate e-way bills on your behalf based on invoice data you share (via email, WhatsApp, or ERP integration). We provide: (a) Instant generation (within 30 minutes of invoice sharing), (b) EBN and PDF sent via email/WhatsApp, (c) Monthly compliance reports. This is ideal for businesses with high dispatch volumes or those without dedicated staff for e-way bill generation.

Seamless Goods Movement Today

Generate E-Way Bills Instantly

Don't risk goods seizure and ₹10,000+ penalty — generate valid e-way bills before every dispatch. Taxvio provides end-to-end e-way bill services — instant generation, bulk processing, validity extension, vehicle updation, and compliance audit. Starting ₹99/bill or ₹499/month. Ensure 100% transit compliance and zero inspection issues.

Start Now — ₹499/mo💬 WhatsApp Us