What Is an Annual General Meeting (AGM)?
An Annual General Meeting (AGM) is a mandatory yearly gathering of a company's shareholders to discuss, review, and approve the company's performance, financial statements, and key decisions for the previous financial year.
Under Section 96 of the Companies Act, 2013, every company (except one-person companies) must hold an AGM once in each calendar year, within 6 months from the date of closure of the financial year, and the gap between two AGMs must not exceed 15 months.
🗓️ Key Features of AGM
Mandatory Annual Requirement
Every company (private, public, Section 8) except OPCs must hold an AGM once every calendar year, within 6 months of the financial year end.
Shareholder Participation & Voting
All shareholders (members) are entitled to attend the AGM, either in person, through proxy, or via electronic means (for listed companies and companies that opt for e-voting).
Adoption of Financial Statements
The primary purpose of the AGM is to place the audited financial statements (Balance Sheet, Profit & Loss Account, Cash Flow Statement), Board's Report, and Auditor's Report before the shareholders for approval.
Dividend Declaration
If the Board has recommended a dividend, it must be approved by shareholders at the AGM — shareholders can reduce or reject but cannot increase the recommended dividend.
Director Appointments & Rotation
For companies where director rotation applies (public companies and private companies not opting out), directors retiring by rotation must be reappointed at the AGM.
Auditor Appointment & Remuneration
Auditors are appointed or reappointed at the AGM (first auditor by Board, subsequent by shareholders), and their remuneration is fixed by shareholders or as authorized by the Board.
✅ AGM Timeline for FY 2025-26
Financial Year Ends
31st March 2026 — most Indian companies follow April-March financial year.
AGM Must Be Held By
30th September 2026 (6 months from 31st March) — unless the Registrar grants an extension of up to 3 months.
Notice Sent At Least
21 clear days before the AGM date (e.g., if AGM is on 30th September, notice must be dispatched by 8th September at the latest).
MGT-14 Filing Deadline
Within 30 days of the AGM date — resolutions passed at the AGM must be filed with the ROC in Form MGT-14.
📋 Mandatory Business at Every AGM (Ordinary Business)
1. Adoption of Audited Financial Statements
The Board lays the audited financial statements (Balance Sheet, Profit & Loss Account, Cash Flow Statement) for the previous financial year before the shareholders, along with the Board's Report (Directors' Report) and Auditor's Report. Shareholders pass an ordinary resolution to adopt them.
2. Declaration of Dividend (If Any)
If the Board has recommended a dividend, the shareholders approve it by ordinary resolution. Shareholders can reduce or refuse the dividend but cannot increase it beyond the Board's recommendation.
3. Appointment of Directors (Retiring by Rotation)
In public companies and private companies that have not opted out under Section 152(6), at least two-thirds of directors are subject to retirement by rotation — one-third retire at each AGM and may offer themselves for reappointment.
4. Appointment / Reappointment of Auditors
The statutory auditor for the ensuing year is appointed or reappointed at the AGM (unless already appointed for a block term). The shareholders also fix or authorize the Board to fix the auditor's remuneration.
Note: Any business other than the above four items is considered "special business" and requires an explanatory statement under Section 102 to be attached to the AGM notice, explaining the rationale and material facts.
🚀 Common Special Business Items (Requiring Explanatory Statement)
✓ Appointment of Additional / Independent Director
Regularization of an additional director or appointment of an independent director (if not covered under ordinary rotation).
✓ Increase in Authorized Capital
Alteration of the capital clause in the Memorandum of Association to increase the authorized share capital.
✓ Director Remuneration Approval
Approval of managerial remuneration for managing directors, whole-time directors, or managers (if not within the limits prescribed in Schedule V).
✓ Loans, Investments, Guarantees Under Section 186
Ratification of loans, guarantees, investments, or securities given to other bodies corporate beyond the prescribed limits.
✓ Related Party Transactions
Approval of material related party transactions beyond the ordinary course of business or not at arm's length.
✓ Alteration of Articles of Association (AOA)
Amendment to the company's Articles to modify internal governance provisions.
⚠️ Consequences of Not Holding AGM or Missing the Deadline
- →Penalty on Company: ₹1,00,000 under Section 99(3) of the Companies Act, 2013 for failure to hold the AGM.
- →Penalty on Every Officer in Default: ₹50,000 each on directors and company secretary (if appointed) responsible for the default.
- →Director Disqualification Risk: Under Section 164(2)(b), a director is disqualified if the company fails to file financial statements or annual return for a continuous period of 3 financial years — non-holding of AGM typically leads to delayed financial statement filings.
- →ROC Prosecution & Strike-Off: Persistent non-compliance can trigger prosecution under Section 450-451 and strike-off proceedings under Section 248, leading to company dissolution.
- →Lender & Investor Covenants: Loan agreements and shareholder agreements often require timely AGM conduct — breach can constitute an event of default, allowing lenders to recall loans or investors to trigger liquidation preferences.
- →Reputational & Legal Risk: Failure to hold AGM damages the company's credibility with stakeholders, regulators, and potential business partners, and can lead to derivative shareholder suits.
📍 Where Can the AGM Be Held?
Under Section 96(2), every AGM must be called during business hours (9 AM to 6 PM) on a day that is not a national holiday, and must be held either:
- • At the registered office of the company, or
- • At some other place within the city, town, or village in which the registered office is situated, or
- • At such other place as may be approved by the Central Government (rarely used).
Virtual AGMs: Following amendments introduced during COVID-19 and continued under the Companies (Meetings) Rules, companies are now permitted to hold AGMs through video-conferencing (VC) or other audio-visual means (OAVM), subject to compliance with the prescribed framework (secure VC platform, recording, e-voting, technical support helpdesk, etc.). Taxvio provides full support for both physical and virtual AGMs.
Complete AGM Process (FY 2025-26)
End-to-end AGM support — from Board meeting to MGT-14/15 filing:
Pre-AGM Board Meeting — Accounts Approval & AGM Notice
1-2 daysConvene a Board meeting to: (a) approve the audited financial statements (Balance Sheet, Profit & Loss Account, Cash Flow Statement) for FY 2025-26, (b) approve the Board's Report (Directors' Report) including annexures (e.g., CSR report, related party disclosures, extract of annual return), (c) recommend dividend, if any, (d) fix the date, time, and venue/mode (physical/virtual) of the AGM, (e) approve the AGM notice and agenda, and (f) authorize a director or company secretary to issue the AGM notice to shareholders. The Board meeting must be held at least 21 clear days before the proposed AGM date to allow time for notice dispatch. Taxvio drafts the Board resolution, prepares the agenda, and coordinates the meeting.
Drafting of AGM Notice & Agenda
2-3 daysPrepare the AGM notice in the prescribed format, including: (a) name, CIN, and registered office of the company, (b) date, time, and place/mode of the AGM, (c) the agenda — ordinary business (adoption of accounts, dividend, director appointments, auditor appointment) and special business (if any), with item numbers, (d) details of voting — poll, postal ballot, e-voting (if applicable), (e) instructions for remote e-voting and participation via VC/OAVM, (f) explanatory statement under Section 102 for all special business items, setting out the material facts, reasons, and Board recommendations, (g) details of directors seeking appointment/reappointment, with their DIN, qualifications, experience, and other directorships, (h) proxy form and attendance slip (for physical AGMs), and (i) route map or VC link. Ensure the notice is clear, legally compliant, and free from ambiguity. Taxvio drafts AGM notices that meet Secretarial Standards (SS-2) and include all statutory disclosures.
Dispatch of AGM Notice to Shareholders (21 Clear Days)
1 day (dispatch) + 21 days (notice period)Dispatch the AGM notice to all shareholders at least 21 clear days before the AGM date, excluding the date of dispatch and the date of the meeting. Methods of dispatch: (a) for listed companies and companies with e-voting, via email to all shareholders whose email IDs are registered (with a simultaneous hard copy sent by post to those who have not registered email), (b) for unlisted private companies, via registered post or speed post to the registered addresses of all shareholders. Maintain proof of dispatch (courier receipts, email logs) for ROC inspection. For companies with 1,000+ shareholders, uploading the notice on the company website and publishing an advertisement in newspapers (one English, one vernacular) is mandatory. Taxvio coordinates notice dispatch, email sending, and advertisement publication.
Setup of Remote E-Voting & VC/OAVM Platform (If Applicable)
3-5 days (setup & testing)For listed companies and companies opting for electronic voting, coordinate with an e-voting agency (NSDL, CDSL, or KFintech) to set up remote e-voting for shareholders. The remote e-voting window typically opens 3 days before the AGM and closes 1 day before the AGM, allowing shareholders to vote on resolutions in advance. If the AGM is to be held via video-conferencing (VC) or other audio-visual means (OAVM), engage a certified VC platform provider (Zoom for Business, Microsoft Teams with secure features, or dedicated platforms like Lumi or Computershare) and test the setup well in advance. Upload the AGM notice, financials, and supporting documents on the VC platform for shareholders' review. Provide a dedicated helpdesk email and phone number for technical support. Taxvio coordinates with e-voting and VC platform providers and manages the technical setup.
Conduct of the AGM — Physical or Virtual
AGM date (typically 1-2 hours)On the AGM date, at the notified time: (a) for physical AGMs, ensure quorum is present (minimum 2 members personally present for private companies, 5 for public companies) and record attendance, (b) for virtual AGMs, log shareholders into the VC/OAVM platform and verify attendance electronically, (c) the Chairman (typically the Chairman of the Board or a director nominated by the Board) opens the meeting, confirms quorum, and introduces the agenda, (d) the financial statements, Board's Report, and Auditor's Report are taken as read (since they were circulated with the notice 21 days in advance), (e) the Chairman invites questions and clarifications from shareholders on the accounts, report, and agenda items, and directors/auditors respond, (f) each resolution is put to vote — for companies with e-voting, the Chairman announces that remote e-voting has already taken place and instapoll is open; for others, voting is done by show of hands or poll as demanded, (g) the scrutinizer (a practicing Company Secretary or chartered accountant appointed by the Board) counts the votes and prepares the scrutinizer's report, and (h) the Chairman declares the results of voting on each resolution and closes the meeting. Record the entire AGM (mandatory for VC/OAVM meetings; recommended for physical meetings). Taxvio provides a Company Secretary to chair or attend the AGM, manage the agenda, and oversee voting.
Preparation & Signing of AGM Minutes
2-3 daysWithin 30 days of the AGM, prepare the minutes of the meeting in the prescribed format, recording: (a) date, time, and place/mode of the meeting, (b) names of directors and other attendees present, (c) quorum confirmation, (d) summary of the Chairman's opening remarks, (e) summary of questions raised by shareholders and responses given, (f) text of each resolution moved, seconded, and put to vote, (g) voting results (number of votes in favour, against, and invalid, both for remote e-voting and instapoll), (h) declaration of the result by the Chairman, and (i) Chairman's closing remarks and vote of thanks. The minutes are signed by the Chairman of the meeting and countersigned by the Company Secretary (if appointed). Enter the signed minutes in the Minutes Book maintained at the registered office, and file them for inspection by members. Taxvio drafts AGM minutes in full compliance with Secretarial Standard SS-1.
Filing of Form MGT-14 with ROC (Within 30 Days)
Within 30 days of AGMFile Form MGT-14 (Filing of Resolutions and Agreements) with the Registrar of Companies within 30 days of the AGM date, attaching: (a) copies of all ordinary and special resolutions passed at the AGM, (b) a copy of the minutes (certified true copy), (c) explanatory statement under Section 102 (for special business), and (d) the scrutinizer's report (if voting was done by poll or e-voting). Form MGT-14 must be digitally signed by a director and the company secretary (if appointed). Pay the requisite MCA fee (₹200 for resolutions, plus additional fees if delayed). This filing is mandatory for all ordinary and special resolutions passed at the AGM — non-filing attracts a penalty of ₹1 lakh on the company and ₹25,000 on each officer in default, plus ₹500 per day of continuing default. Taxvio prepares and files MGT-14 within the 30-day window to ensure zero penalties.
Filing of Form MGT-15 (For Listed Companies Only)
Within 30 days of AGM (listed companies only)If the company is listed on a stock exchange, additionally file Form MGT-15 (Report on Annual General Meeting) with the Registrar within 30 days of the AGM, providing details of the AGM including date, time, venue/mode, attendance, agenda, and resolutions passed. This is a reporting form specific to listed companies under Rule 31 of the Companies (Management and Administration) Rules, 2014. Taxvio handles MGT-15 filing for listed company clients.
Update Statutory Registers Post-AGM
Within 7 days of AGMFollowing the AGM, update the company's statutory registers: (a) Register of Directors and KMP: Update appointments/reappointments of directors approved at the AGM, (b) Register of Members: No change unless new shares were allotted (not typical at AGM), (c) Register of Charges: No change unless a new charge was created or modified, and (d) Minutes Book: File the signed AGM minutes. Also update the company's internal governance records, and inform the bankers, lenders, and key stakeholders of any material decisions taken at the AGM (e.g., dividend declaration, director changes).
Dividend Payment (If Declared)
Within 30 days of AGMIf a dividend was declared at the AGM, ensure payment is made to shareholders within 30 days of the declaration. Open a separate 'Unpaid Dividend Account' with a scheduled bank and deposit the total dividend amount. Dispatch dividend warrants or credit dividend directly to shareholders' bank accounts (via NECS/RTGS). Dividends that remain unpaid or unclaimed for 7 years must be transferred to the Investor Education and Protection Fund (IEPF) under Section 124 — maintain a register of unclaimed dividends and file Form IEPF-2 annually. Taxvio coordinates with the company's bank and RTA (if any) to ensure timely dividend payment.
✅Total Timeline
5-7 working days from Board approval to AGM notice dispatch, plus the mandatory 21-day notice period, plus the AGM itself, plus 30 days to file MGT-14. Full cycle: Board meeting (1-2 days) + notice drafting & dispatch (2-3 days) + 21-day notice period + AGM setup & conduct (3-5 days) + minutes & MGT-14/15 filing (within 30 days of AGM). Taxvio manages the entire timeline with automated deadline tracking. Critical deadlines: AGM must be held by 30th September 2026 for FY 2025-26 (6 months from 31st March), and MGT-14 must be filed within 30 days of the AGM date.
Documents Required for AGM Compliance
For Board Meeting (Pre-AGM)
- ✓Audited financial statements for FY 2025-26 (Balance Sheet, P&L, Cash Flow)
- ✓Board's Report (Directors' Report) with all mandatory annexures
- ✓Auditor's Report (Independent Auditor's Report)
- ✓Secretarial Audit Report (if applicable — for listed & large companies)
- ✓Cost Audit Report (if applicable)
- ✓Extract of Annual Return (Form MGT-9, if applicable)
- ✓Draft AGM notice and agenda
- ✓DSC of at least one director (for signing Board resolution)
For AGM Notice Dispatch
- ✓Complete Register of Members (shareholder list with addresses, email IDs)
- ✓AGM notice in prescribed format with agenda
- ✓Explanatory statement under Section 102 (for special business)
- ✓Details of directors seeking appointment/reappointment (DIN, qualification, experience)
- ✓Proxy form and attendance slip (for physical AGMs)
- ✓Route map or VC/OAVM link and instructions
- ✓Proof of dispatch (courier receipts, email logs)
For Conducting the AGM
- ✓Attendance register (physical) or electronic attendance log (virtual)
- ✓Proxy forms submitted by shareholders (if applicable)
- ✓Remote e-voting credentials and results (from e-voting agency)
- ✓VC/OAVM platform login details and recording setup
- ✓Chairman's script or speaking notes for the meeting
- ✓Scrutinizer's appointment letter and scrutinizer's report
- ✓Audio-visual recording of the AGM (mandatory for VC/OAVM)
For Post-AGM Filings (MGT-14/15)
- ✓Signed minutes of the AGM (Chairman's signature + CS countersignature)
- ✓Copies of all resolutions passed (ordinary & special)
- ✓Scrutinizer's report (voting results)
- ✓Explanatory statement under Section 102 (for special resolutions)
- ✓Certified true copy of the minutes (for MGT-14 attachment)
- ✓DSC of director and company secretary (for MGT-14 signing)
- ✓Form MGT-15 details (for listed companies)
📝 Additional Information Required
- •Proposed date, time, and venue/mode (physical/virtual) of the AGM
- •Whether the company opts for remote e-voting and/or e-AGM via VC/OAVM
- •Details of any special business to be transacted (beyond ordinary business)
- •Names of directors retiring by rotation and offering themselves for reappointment
- •Whether dividend is to be declared (rate per share, total amount)
- •Previous AGM date and MGT-14 SRN (for continuity check)
Common Mistakes in AGM Compliance
AGM compliance requires meticulous documentation and deadline tracking — avoid these critical errors:
Missing the 6-Month Deadline (30th September)
⚠️ Problem
Holding the AGM after the statutory deadline — for FY 2025-26 (ending 31st March 2026), failing to hold the AGM by 30th September 2026 unless the Registrar grants an extension. This is the most common AGM default and attracts automatic penalties of ₹1 lakh on the company and ₹50,000 on every director, and can trigger director disqualification under Section 164(2)(b) if repeated.
✅ Solution
Plan the AGM at least 45-60 days in advance of the deadline to allow for Board approval, notice dispatch (21 days), and the AGM itself. Set internal deadline milestones: Board meeting for accounts approval by 31st July, AGM notice dispatch by 31st August, AGM held by mid-September. If you anticipate difficulty (e.g., delayed audit), file an extension application under Section 96(1) proviso with the Registrar well in advance (minimum 30 days before the deadline) stating the reasons and requesting 3 months' extension. Taxvio provides deadline tracking and extension application support.
Sending Notice with Less Than 21 Clear Days
⚠️ Problem
Dispatching the AGM notice to shareholders with insufficient advance notice — for example, sending the notice 18 days before the AGM or counting the dispatch day and the AGM day as part of the 21 days. Section 101 mandates 21 'clear days' — i.e., excluding the day of dispatch and the day of the meeting. Non-compliance renders the AGM invalid, and all resolutions passed may be challenged by shareholders or the ROC.
✅ Solution
Count 21 clear days carefully: if the AGM is on 30th September (Sunday), the latest dispatch date is 8th September (Tuesday) — 21 clear days means 9-29 September excluding both 8th and 30th. Dispatch the notice earlier (25-28 days in advance) to provide a buffer for postal delays and shareholder review time. Maintain proof of dispatch (courier tracking, email server logs, newspaper publication copies) for ROC scrutiny. Taxvio calculates the notice period and coordinates dispatch timing to ensure full compliance.
No Explanatory Statement for Special Business (Section 102)
⚠️ Problem
Including special business items in the AGM agenda (e.g., director remuneration, related party transactions, capital increase) without attaching the mandatory explanatory statement under Section 102. The explanatory statement must set out material facts concerning each special business item and provide context for shareholders to make an informed decision. Omitting it is a serious procedural defect that can invalidate the resolutions and attract penalties.
✅ Solution
For every agenda item beyond the four ordinary business items (accounts, dividend, director rotation, auditor appointment), draft a detailed explanatory statement covering: (a) the nature of the transaction or decision, (b) the financial and legal implications, (c) the Board's rationale and recommendation, (d) related party interest (if any), and (e) any other material information shareholders should know. Attach this statement to the AGM notice. Taxvio drafts Section 102 explanatory statements that meet Secretarial Standards and ROC expectations.
Not Filing MGT-14 Within 30 Days
⚠️ Problem
Failing to file Form MGT-14 with the Registrar of Companies within 30 days of the AGM date. This filing is mandatory for all ordinary and special resolutions passed at the AGM, and delayed filing attracts penalties of ₹1 lakh on the company and ₹25,000 on each officer in default, plus ₹500 per day of continuing default. Many companies assume MGT-14 is needed only for special resolutions, but it applies to ordinary resolutions as well.
✅ Solution
Prepare the minutes and MGT-14 filing in parallel immediately after the AGM. As soon as the scrutinizer's report is ready (typically within 2-3 days), draft the minutes, obtain the Chairman's signature, and file MGT-14 by the 10th day post-AGM to allow a comfortable buffer. Set a calendar reminder for 'AGM date + 25 days' as the internal deadline. Taxvio files MGT-14 within 7-10 days of the AGM as standard practice, ensuring zero delays.
Quorum Not Present or Not Recorded
⚠️ Problem
Starting the AGM without the requisite quorum being present, or failing to record the quorum in the attendance register and minutes. For private companies, quorum is 2 members personally present (or via VC/OAVM for virtual AGMs); for public companies, quorum is 5 members personally present. If quorum is not present within half an hour of the scheduled time, the meeting must be adjourned to the same day next week (or as decided), and if quorum is not present at the adjourned meeting, the meeting lapses. Proceeding without quorum renders all resolutions void.
✅ Solution
Before opening the AGM, count the number of shareholders present (physically or logged in via VC) and confirm quorum is met. Record the names of shareholders present and the total count in the attendance register and the minutes. If quorum is not present, wait for the full half-hour grace period, then adjourn the meeting formally and issue a fresh notice for the adjourned meeting. For virtual AGMs, use the VC platform's participant list as evidence of quorum. Taxvio coordinates with the company to ensure quorum is planned (e.g., obtaining advance confirmation from key shareholders) and documented properly.
No Scrutinizer Appointed or Report Not Filed
⚠️ Problem
Not appointing a scrutinizer (a practicing Company Secretary or Chartered Accountant) to oversee the voting process, or failing to obtain the scrutinizer's report on the voting results. While show-of-hands voting for small private companies may not strictly require a scrutinizer, any company using e-voting or conducting a poll (or listed companies) must appoint a scrutinizer, and the scrutinizer's report is a mandatory attachment to Form MGT-14. Missing this renders the MGT-14 filing incomplete.
✅ Solution
Appoint a scrutinizer at the pre-AGM Board meeting (or immediately after the AGM if a poll is demanded). Provide the scrutinizer with access to the e-voting results (if applicable) and the instapoll results. The scrutinizer prepares a consolidated report showing votes in favour, against, and invalid for each resolution, certifies it, and submits it to the Chairman within 48 hours of the AGM. Attach this report to MGT-14. For small private companies with simple show-of-hands voting, the minutes can record the voting result without a formal scrutinizer, but best practice is to appoint one anyway. Taxvio provides scrutinizer appointment and report preparation as part of the AGM package.
AGM Compliance Packages
Complete AGM support packages for private, public, and listed companies:
Basic
₹4,999
Per AGM
Included Services
- ✓AGM notice drafting (ordinary business only)
- ✓Board resolution for AGM approval
- ✓Notice dispatch coordination (up to 20 shareholders)
- ✓AGM minutes drafting
- ✓Form MGT-14 filing (ordinary resolutions)
- ✓Email support
Not Included
- ✗Special business explanatory statement not included
- ✗No VC/OAVM setup support
- ✗No e-voting coordination
- ✗No scrutinizer appointment
Ideal For
Small private companies with simple AGM agendas (accounts + dividend + directors)
Standard
₹9,999
Per AGM
Included Services
- ✓Everything in Basic
- ✓AGM agenda with up to 3 special business items
- ✓Section 102 explanatory statements
- ✓Notice dispatch for up to 100 shareholders
- ✓Physical or virtual AGM coordination support
- ✓Scrutinizer appointment & report
- ✓Form MGT-14 filing (ordinary & special resolutions)
- ✓Priority WhatsApp + email support
Not Included
- ✗VC/OAVM platform setup offered as add-on
- ✗E-voting coordination offered as add-on
Ideal For
Most private and unlisted public companies with special business items
Complete
₹19,999
Per AGM
Included Services
- ✓Everything in Standard
- ✓Unlimited special business items
- ✓Notice dispatch for unlimited shareholders
- ✓Full VC/OAVM virtual AGM setup & coordination
- ✓Remote e-voting coordination with NSDL/CDSL
- ✓Newspaper advertisement publication (listed companies)
- ✓Form MGT-15 filing (listed companies)
- ✓Dividend payment coordination
- ✓Dedicated CS + CA team with year-round support
Ideal For
Listed companies, large public companies, or companies with complex AGM agendas
💼 Add-On Services (Optional)
VC/OAVM Virtual AGM Setup
₹4,999
Full coordination with Zoom/Teams or certified VC platform for virtual AGM
Remote E-Voting Coordination
₹3,999
Setup with NSDL/CDSL e-voting portal, shareholder credential sharing
Additional Special Business Item
₹1,999/item
Section 102 explanatory statement drafting for each extra item
AGM Extension Application
₹2,999
Filing for 3-month extension under Section 96(1) proviso with ROC
Dividend Payment Coordination
₹2,999
Bank coordination, warrant printing, NECS/RTGS processing
Annual Compliance Package
₹14,999/year
AGM + ADT-1 + AOC-4 + MGT-7 + Board/statutory meetings for FY 2026-26
What Our Clients Say
"We were approaching the 30th September deadline and our audit wasn't finished. Taxvio filed an AGM extension application with the ROC on 20th August, got us a 3-month extension by mid-September, and then coordinated the entire AGM in December — notice, resolutions, virtual meeting setup, and MGT-14 filing. Saved us from a ₹1.5 lakh penalty exposure."
Rohit Chawla, Director
Zenith Industries Pvt Ltd
Noida, UP
"Our first AGM as a newly-converted private company from LLP — we had special business items (director remuneration, Section 186 loan approval) and no idea how to draft the Section 102 explanatory statements. Taxvio's CS drafted them perfectly, coordinated the Board meeting, sent notices to all 12 shareholders, and filed MGT-14 within 5 days of the AGM. Professional and thorough."
Anjali Verma, Company Secretary
Pioneer Logistics Pvt Ltd
Gurgaon, HR
"We wanted to hold our AGM virtually to save time and cost since our shareholders are spread across 4 cities. Taxvio set up the entire Zoom AGM — sent login credentials to all shareholders, coordinated the e-voting, managed the scrutinizer's report, and recorded the meeting. Everything was compliant, documented, and filed with zero hitches."
Manoj Kumar, CFO
Heritage Constructions Pvt Ltd
Muzaffarnagar, UP
AGM Compliance Services Across India
Taxvio is based in Khatauli, Muzaffarnagar, UP and provides online AGM compliance services for private, public, and listed companies across Meerut, Noida, Delhi NCR, Mumbai, Pune, Ahmedabad, Surat, and all cities in India. Complete remote support for notice drafting, virtual AGM coordination, and ROC filings.
Frequently Asked Questions — AGM Compliance
Can a one-person company (OPC) skip holding an AGM?+
Can we hold the AGM earlier than 6 months from the financial year end?+
What happens if we cannot hold the AGM by the 6-month deadline — can we get an extension?+
Do we need to file resolutions passed at the AGM even if they are routine (like adoption of accounts)?+
Can we hold a virtual AGM (via Zoom/Teams) instead of a physical AGM?+
What is the deadline for filing the financial statements (AOC-4) — is it linked to the AGM deadline?+
FY 2025-26 AGM Compliance
Conduct Your AGM Before 30th September 2026
Get complete AGM support — notice drafting, agenda & resolutions, virtual meeting coordination, minutes, and MGT-14/MGT-15 filing — handled by expert CS & CA team. Avoid ₹1.5 lakh penalty exposure. Starting ₹4,999.